We 've all heard of the "one touch" rule-connect smug with people who seem to be empty tables and tell you that they should calm down and never let paperwork go more than onceHave you tried for yourself and found yourself no better than this, if not worse?Again, if you tell everyone in your office that they can have a wish, how many of them will choose "30-One hour a day, an "8 Days a Week", or some other device like this, cram everything they need to do into the available time?Many of us have so much to do that the biggest source of stress for most of us is the amount of tasks and information we feel we have to cram into each day.We need more time every day, looking at our bulging list of "actions" and wondering how we can find the bottom of them.First of all, we need to accept the fact that sometimes it won't be done-there are still 1,440 minutes on the day and it doesn't increase at all.Then we need to focus on setting realistic goals, prioritizing our tasks and dealing with the most important things, rather than blaming ourselves for this absolute mathematical fact.I can write a whole list of priorities about you.Make a list and barely touch the surface, but this article is not for this.Instead, let's focus on a simple tip that might give you a few more minutes a day or even an hour!You heard of in-bin’?Whether you're doing business or not, everyone has onebin.It can be your email inbox, the mail you receive, the work you are assigned to, or something my colleague calls "workstation roulette" is on your desk.You are needed in whatever form, and we have to deal with these things.The problem is, if you're on your in-Bin, then you can spend half a day dealing with random inputs that are neither urgent nor important.For this reason, I think this is a "rule" that has been broken ".Make your life easier, instead, try changing it... Touch no more than twice per item!This is an example.Get an email in your inbox.You read it and then have to decide what you are going to do about it.If you blindly follow the "one touch" rule, then it is your responsibility to deal with it here and now, whether or not you need immediate attention.So instead, determine how important and/or urgent it is and take it off your desk-whether it's in a file, in a folder, or try it, any pairIt needs to be somewhere, but don't get too out of the way that you can't find it and don't forget it.After you have properly archived and processed all of these inputs, you can prioritize them and process them in a strict priority order.An exception to proving this rule is that if the input takes less than 2 minutes to process, such as a request for a quick email reply or a fax document.Then it would be more efficient to deal with it there.So, back to our-The bins we know will take more than a few minutes to process-what should we do with them?First of all, you have to ask "Do I need this ?"?Throw it away if you don't need it, otherwise it will disrupt your life.For any surviving item, you need to decide how important it is, what needs to be done with it, and when;And assign it a proper priority from there, you can set the file for bothCopy documents and emails.When you pick up the mail, do you check it out and put it back in the US post office mailbox?Of course not!So why do we insist on leaving reviewed emails in our inbox?Check it out, throw it away if you don't need it, it will respond quickly, archive or discard if you need it, it may take a while if you need it, archive it to the appropriate place for later operation.You can use something like "action-Priority of "action"Not urgent, "hang", "archive", and "reference ".You can also choose to create files for specific projects or customer groups that you are using.For ease of use, it's also a good idea to have your paper files mirror your electronic files.Another way to extend the available time is to stop opening emails on the desktop and constantly check.Just ten years ago, all of us managed to do business without email, and even now, the US Postal Service only provides mail once a day.Why keep your mail in control of your waking life?Try to check your email only in the morning, after lunch and at the end of the day.It's your email account.You're not one of them!The biggest challenge is to prioritize these different inputs, however, if you allow yourself to touch each item twice before starting the actual work, to be honest, i'm sure you'll feel like you give yourself an extra few minutes of gifts every day.What are you going to do with you?
