In this difficult economic era, we are all looking for opportunities to save costs and increase productivity.There is a huge opportunity for businesses to improve productivity, and unfortunately, these opportunities are barely discovered.What is the opportunity?Recyclable productivity comes from changing e-commerce.mail habits.You think I'm kidding?Research firm Basex recently estimated that the cost of information overload to the world economy is $900 billion a year.E-Mail handling habits are one of the most serious violations.Did you stop to observe or consider the electronics of your organizationWhat is the Mail culture?How does your employee use it?How do they manage it?How did they send it?How do they save it?The habits they take, whether positive or negative, can be contagious and suddenly your business has its own e-commercemail culture.Habits?Contagious?When you consider how much of this information has an impression on everyone in your organization every day, you can quickly understand how email isMail practice can become culture and popularization.Here is just an example of howMail culture can be developed.A boss realized that he needed an emergency meeting with his three managers.He sends an e-The mail requires the meeting to start in 15 minutes.Two of the three people saw the email.Mail and ReplyThe third person who is working on an important project does not have his emailThe Mail opened, missed the meeting and angered his boss.Third place has just learned that he will never transfer his email.Send out for fear of missing something important.But it did not stop here.It's downhill.The three managers are now granted "permission" to use e-commerce"Mail as an emergency delivery system.They used it in their department, and soon the whole tissue was infected with the virus.No one can turn off his or her emailMail for fear of losing something important.Employees become slaves to "brinnng" or new incoming emailsWhenever something comes in, send it and stop productive work even if it's just spam.This is just an example.Think about the practice of copying ten extra people, and in this way, no one will miss it, even those who are interested in the topic.Or use e-Using mail as a chat room is there multiple recipients trying to talk?Or use it to comment on how someone is doing?Do it by one person, do it by others.Culture has changed.Productivity declined.Your bottom-The line was negatively affected.E-The cost will be very high if you do not use the mail effectively.When you consider that the average time to recover from any interruption is about 4 minutes, you can imagine the cost of the organization when people look up emails every timeReceived mail.Do the math.If you stop what you're doing every time you receive an email30 emails and get (only)Mail received within a day, equivalent to 120 minutes of recovery timeWaste two hours!This does not include the time to pay for the email yet.mail.Now multiply it by every employee and every day you can see how productivity and profitability are starting to fall.This composite effect may be amazing.Recycle one hour a day for a department of 20 people, and increase net productivity by 100 hours per week!Even half recycled.Each employee works one hour a day, a net increase of 50 hours a week.In both cases, at least one full-time employee can be recycled ---This is a small office for 20 people.Although the treatment method is easy to understand, it can be difficult to inject because of the need to change habits and culture.But the return could be huge.Here are some actions that can give your organization the most return.Go to e-checkFew emails.To eliminate this loss of productivity immediately, please allow everyone in your organization to turn off autoReceived and checked only 5 times per day-after arrival, mid morning, after lunch, noonIn the afternoon, half an hour before the end of the day.Or, let them arrange e-commerce.Send emails every 90 to 120 minutes.This practice changed the number of interruptions from only 5 per day to 8, essentially reducing the recovery time to only about 30 minutes per day-which would save 90 minutes.The less people check their inbox, the more efficient they are.This change alone can explain one hour or more of the productivity that each worker recycles every day.Emergency email is not allowedmails.NEVER use e-mail urgently.If there is an emergency or you need to respond in less than 3 hours, encourage each employee to pick up the phone or walk along the lobby.We should also respect this practice.One urgent e-The boss's mail will tell the workers that they can't close their email.Mail, must be checked frequently.This "learning" is essentially redefining the ongoing distractions you are trying to overcome.Answer the phone.The more e-The more emails you sendThe mail the employee will receive.E-The purpose of the Mail is to share the information, not the conversation.If each worker considers the wiggle ang effect of each electronic productHe or she sent fewer emails.The mail will be sent.Picking up the phone for a conversation is still a very effective business practice.If you can add changes to these three habits to all of your colleagues, you will see a significant increase in productivity.Sometimes it's not just cost savings.On the contrary, if you can recover the productivity lost due to the decline in productivityThroughout the organization, you will see it on your bottom line.Consider getting a 10% impact-20% more per worker?Now, this is the re-Revitalize the economy.
