There is no doubt that the use of email is increasing.Every day, people tell me how difficult it is to handle their email backlog and how much pressure it can put on them to open their inbox.To help resolve this crisis, here are ten reliable ways to manage the emails you send to reduce the number of emails you receive.1.Be very clear.By making sure your email content is understandable, you can avoid people sending you emails asking you to clarify the issue.2.Detail the subject line.By including details in the subject line, your recipients will be able to sort and respond to your messages at the right priority.The detailed subject line will also help you to sort out and process the responses.3.Only one topic is used for each message.The reality is that most people skim.If you make two requests in an email, it is likely that only one request will get a response.4.Place key points, jobs, or requests on the first two lines of the email.People tend to draw conclusions when writing;This trend makes it difficult for readers to figure out what the main problem or requirement is.By making your main point in the first two sentences, you can avoid misconceptions and get the reader from get-go.5.Just copy the person who needs to read the information.For every unrelated person copied on the email, it is possible for you to receive a response.Now, you just created more unnecessary emails for both of you!6.Send less emailsAlthough this seems to be a No.What's smarter is that emails generate emails.Sometimes it's better and easier to pick up the phone or not respond.7.There are detailed signature lines.Make sure you have all your contact information in the signature line of each email you send.This way, no one who needs to contact you will have to email you about your address, fax number, etc.8.Keep the mail short.When you send a short, simple-to-Reading the information, people respond in the same way.9.Avoid controversial or controversial emails.When you have an emotional discussion via email, the email will fly.Emotional problems should never be dealt with by mail;For the health of your inbox and office, it's best to call or handle the situation yourself.10.Purge!Purge!Purge!People don't realize that too many megabytes can cause the hard drive to crash, slow down, or even crash.System delete out-of-Date items and clearing emails sent can help you stay ahead and protect your computer.The mail stays here;The sooner you develop an effective habit of using it, the more time you have to do what's really important in your life.
